CCECE 2022 will offer up to four (4) half day (three-hour) tutorials and/or workshops on
Sunday, September 18. Proposals for workshops and/or tutorials must be submitted to the
Workshops and Tutorials chair at (tutorials@ccece2022.ieee.ca) by July 8, 2022.

Proposals will be approved on an ongoing basis so please contact us with your idea as soon as
possible because once we have four excellent sessions, we will be closing the call for proposals.
Workshops are meant to explore a specific research area through a series of presentations or
discussions that might be too speculative or too novel to be clearly defined compared to topics
addressed in conference tracks or special sessions. Tutorials are meant to convey learning
outcomes to participants. In either case, the topic should be timely and provide a benefit to the
target audience of CCECE.

Although the deadline for proposals is July 8, 2022, organizers are encouraged to contact the
Workshops and Tutorials Chair (tutorials@ccece2022.ieee.ca) in advance of submitting a
proposal to discuss the finer points of the workshop or tutorial they wish to organize. We can
also help you to set up certificates/credentials for CUE or PDH for your session if applicable.
We would like to establish an open dialog with organizers to help you run the most effective
sessions possible.

Logistics for Workshops and Tutorials

At least one of the Organizers or Facilitators of the workshop or tutorial session will be required
to meet with the tutorial chair in advance of their session to go over any logistics. This will be a
chance to discuss any changes to the schedule, go over any IT considerations, confirm
attendance numbers and for conference organizers to provide any materials and supplies to the
session organizer. Nominally, this will be held the morning of Sunday September 18 th , but
specific timing will be discussed with each workshop or tutorial team. A volunteer from the
conference team will be present in each session to support the organizers with any needs
during the session.

Tutorials and Workshops will be held in a room with seats for 60 attendees but can be arranged
for smaller groups as well. Attendance at tutorials and workshops is included in registration for
the conference, and others can register for a specific session for a separate fee (see registration
fees page).

We assume that each session will be 3 hours long with a 15–20-minute coffee break provided
by the conference mid-way through each session (one in the morning, one in the afternoon). If
mutually agreed upon, we may be able to run a full day session (6 hours), or a 1.5-hour session.
If you would like to explore these options, we would greatly appreciate you reaching out by
email to the Workshops and Tutorials chair early so that it can be considered.

Proposal Instructions

Organizers of workshops and tutorials should submit a proposal by email to the Workshops and
Tutorials chair as soon as possible that addresses the following topics:

  1. Title – what is the name of the session?
  2. Description (max. 150 words) – what is the goal for the workshop/tutorial? In the case
    of the workshop, what research area will be explored? In the case of a tutorial, what
    learning outcomes should participants expect? Why is this topic timely, how will the
    community benefit from it, and how does it relate to other recent events? How do your
    goals align with the theme of CCECE 2022 (Industry 4.0)?
  3. Organizers – who will be responsible for organizing and running the session? Please also
    identify one primary contact person for the conference organizers to communicate with.
  4. Facilitator(s)/speaker(s) – who will contribute presentation(s)/content?
  5. Format – how will information be conveyed (e.g., paper presentations, panels,
    demonstrations, interactive exercises, break-out sessions, etc.)? What is the
    approximate agenda?
  6. Attendance – what is the minimum and maximum number of attendees to run your
    session? How would you describe your target audience? How will you encourage/solicit
    attendees to register for the session?
  7. Attendee preparations – what should attendees come prepared with (e.g., computer,
    special software, pre-reading/pre-work, etc.)? Do attendees require any prior
    knowledge, skills, or experience to get the most out of your session?
  8. Equipment – what equipment (e.g., power, poster stands, flip charts, wired internet,
    power, etc.) are needed? A project, screen, Wi-Fi and (if needed in the space)
    microphone are provided by default. A volunteer will be available throughout the
    tutorial to support logistics for the session.
  9. Room layout – how would you like the room to be arranged? Do you want a podium or
    a table at the front of the room? Options for chair arrangement include: classroom style
    with tables facing a screen, rounds for small groups, chairs alone either all facing the
    screen or in a circle. The Workshops and Tutorials chair can help arrange alternatives.
  10. Supplies – what supplies/advance support do you require from the conference team in
    advance of your session (e.g., photocopies, pens/paper/markers, transfer of files to
    attendees)?
  11. Other information – please share any other information that would help us to ensure
    your tutorial or workshop is as strong as it can be. This might include accommodations
    you or your target audience may need or any other topics that haven’t been addressed
    previously.